Job Purpose
The Tender Sales Administrator is responsible for the effective end-to-end coordination of tender and contract administration activities, with a strong focus on Government (B2G) automotive sales. The role ensures high-quality bid submissions, regulatory compliance, and disciplined post-award contract support, thereby strengthening tender win rates, audit readiness, and overall sales execution performance.

Key Performance Areas

• Coordinate all automotive sales tenders from initiation to submission, ensuring complete, compliant, and timely bid responses.
• Support bid/no-bid decisions through analysis of tender requirements, commercial viability, and technical alignment.
• Prepare and manage PPDA-compliant tender documentation that meets evaluation criteria and enhances competitiveness.
• Support post-award government contract administration, ensuring timely vehicle deliveries and compliance with contractual obligations.
• Maintain complete, accurate, and audit-ready tender and contract records.
• Ensure adherence to government procurement regulations, client requirements, and internal governance standards.
• Coordinate with sales, procurement, legal, and operations teams throughout the tender lifecycle.
• Monitor contract timelines, deliverables, and client communications.

Qualifications

• Bachelor’s Degree in Business Management, Procurement, Marketing, Law, or a related business discipline.

Experience

• Minimum 3 years’ experience in:
  • Tender administration
  • Sales support
  • Procurement coordination
  • Contract administration

Knowledge & Skills

• Working knowledge of PPDA regulations and government procurement processes.
• Experience reviewing and interpreting tender documents, RFQs, and contracts.
• Ability to assess compliance requirements and identify risks.
• Strong planning, organization, and coordination skills.
• Excellent written and verbal communication skills.
• Ability to manage multiple tenders and deadlines simultaneously.
• Proactive, detail-oriented, and solution-focused approach.

Key Personal Attributes

• Strong analytical thinking.
• High attention to detail.
• Excellent organizational skills.
• Professional communication and stakeholder management.
• Integrity and commitment to compliance.
• Ability to work under pressure and meet strict deadlines.